Word processing

Word Processing refers to the act of using a computer to create, edit, save and print documents. In order to perform word processing, specialized software (known as a Word Processor) is needed.

A word processor is an application software that helps in creating, storing, and printing text documents. In simple word, it is a text editor that allows you to type, edit and save text. However, the present day word processor package offers many more features than just editying text. They provide spell checking, designing and elaborate formatting features. 

It allows users to write and modify text, display it on a screen, save it electronically, and print it out.  Word processing software is one of the most common technology tools in the world, allowing users to create resumes and cover letters, business correspondence, blog posts, novels, and more.

Features of word processor

Typing/Text manipulation: The main feature of any word processor is the ability to create or manipulate text within a document, such as the ability to insert, cut and paste, and copy text. More advanced capabilities may include word wrapping, where the program automatically moves to the next line once you’ve filled the current one with text. The ability to quickly type, edit, and move text is what makes word processing programs such valuable tools for any computer user.

Editing: Editing is the process of making changes or corrections in a document. It includes alterations to the text itself, moving or copying items to other locations and applying formatting options to the document itself and items within it. making revisions to a document, focusing on correcting errors, improving the accuracy of language, rearranging, making words and sentences clearer and more effective, etc.

Editing in word processing may include the following tasks:

Formatting: Formatting involve changes the appearance of the text, file or document. It involves specifying how the document will look in its final form on the screen and when printed. Common formatting options include the font, font size, color, alignment, spacing, margins and other properties.

Other features includes

Examples of word processor

Spreadsheet

A spreadsheet is an application in the form of a table comprising rows and columns. The rectangular box at the intersection point between rows and columns forms a cell.  Spreadsheet software is used to store, organize and analyze data. Most of the time, that data is numerical, though spreadsheets can also store addresses and contact information.

Spreadsheets automatically calculate data based on the formulas or functions you create and modify for them. For example, let’s say you’re using a spreadsheet to track how much money you’re using from a budget.

The data in spreadsheets is represented in individual cells. These cells are organized in vertical rows and horizontal columns. They can be resized so you can see all your data at once. Most spreadsheet software lets you create data visualizations for your information. The type of visual elements depends on the software you use.

Features of spreadsheet

Rows and columns: All of your information is neatly organized in one easy-to-read space through a spreadsheet’s grid system of rows and columns.

Formulas and functions: A spreadsheet allows you to design unique formulas to give you insight into your data. Many of these functions can easily be used and displayed by either building a custom formula or function, or using one of the software’s preset options. This saves you time and makes your data more accessible so you can use it to inform your decisions.

In a spreadsheet, functions evaluate values, while formulas are used to express the relationship of two or more cells in that spreadsheet, using an equal sign. The most commonly used formulas include basic arithmetic, such as addition, subtraction and multiplication. Frequently used functions include sum, average, count and the minimum/maximum functions. There are more advanced functions that help you manipulate variables, large sets of data and amounts of time.

Data filtering and visualization: You can create tables, dropdown lists, filters and other tools to organize the information in your spreadsheet. Most spreadsheet software also comes with built-in tools to showcase your data visually, including bar charts, graphs and pie charts in various styles and colors.

Custom formatting: With a few simple clicks, you can apply different formatting to separate information, create headers, merge cells into larger boxes, and otherwise customize the look and feel of your spreadsheet. You can also use conditional formatting features to change a cell’s color or text style when certain information is present or missing. This can help you keep tabs on specific information quickly, instead of combing through each cell to find what you need.

Graphical representation: Spreadsheet software provides the facility of presenting data graphically. It provides different types of charts.

Examples of spreadsheet